7 Tips to Make Your Outdoor Event Successful

Due to pandemic, the number of events held outside has been increasing. Outdoor events can enable us to have fresh air and keep social distancing with others easier.

Here are tips for organizing outdoor events in 2022.

(1) Expect any weathers

You can’t control weather and temperature on the event day. Therefore, you need to be ready for strong structure to stand for any harsh weather such as storm, strong wind, snow and hail stone. If you offer food or beverage to people, need to protect them as well. If you set up dome tents or marquees, it is required to check the strength.

(2) Prepared for A/V tech

In order to attract your attendee, music, speech and communication are essential. You need to be ready for the best outdoor speakers and install them in a safe and secured place. Also, you need to keep in mind to set up your speakers near main areas to ensure to keep the audio all pointed in one direction. Also, if you host your event at night, you need to be prepared for lighting as well. You should use beautiful lighting to impress your visitors. Not to mention, you also need power station to make such equipment work.

(3) Make your booth / area unique

If you exhibit your booth in a big event, your booth needs to be unique. It will make your venue stand out from the crowd and many people will visit your booth and make your booth memorable.

(4) Attendee’s comfortability is the most important thing

It’s not too much to say that whether your event will be successful or not depends on your attendee’s experience. If they can enjoy and have a great experience, the event is successful. Therefore, it is always important to prioritize your guests. For example, you need to care about the temperature of the venue. If it’s chilly and cold, you should set up heaters and fans. You also need to care about the number of bathrooms. Considering the number of participants, is the number of toilets enough?

(5) Good accessibility

People with disability or mobility problems might visit your event. As mentioned above, the visitor’s experience is the most important. Therefore, you shouldn’t organise your event at soft terrain and uneven place.

(6) Easy setup and breakdown

Who will look after setting up and breakdown? Are there many people who will look after them? In any cases, it is desirable to setup and breakdown easily.

(7) Good ventilation system

If you host an outdoor event in winter, you might utilise prehab huts or geo domes. In such environment, people are concerned about air flow in the structure. Make sure to have windows, doors or fans to circulate air.

How Do Excelite Event Domes Help You?

(1) All weather type

Excelite Event Dome is made of polycarbonate sheet. The strengths of polycarbonate sheet are impact resistance, durability for any weather, UV protected and waterproof. It is said that polycarbonate sheet is 250 times as strong as glass. Therefore, you can host your event in any weather if you install our Event Domes.

(2) You can electrify

You can electrify in our domes. Therefore, as mentioned above, if you have access to a power station, you can use speakers, microphones, heaters, air conditioner and bathroom.

(3) Event Dome Hire Service (Only Available in Victoria, Australia )

Excelite Event Domes not only sell domes but also rent them. Our renting time is flexible. You can borrow them from a couple of hours to several years. If your event place is located in Melbourne, Australia. Installation and delivery are also included.

(4) A variety of size

We offer 2.1M, 3.5M, 4.5M, 5.3M and 8.8M dimension of domes. You can combine one dome with other (Combo Domes). 2.1M dome is suitable for bathroom. 3.5M, 4.5M and 5.3M Domes are perfect for people’s gatherings and dining areas. 8.8M Dome is two story and there are 100sqm inside of it.

(5) Good ventilation system

Each dome has a couple of windows, and one of them have fly mesh. In addition, our event dome includes a ventilation fan. Therefore, you don’t need to care about air circulation in our event domes.

(6) LED Light

You can set up LED light both inside and outside of the dome. The colour of lights and frequency of flashing the light can be controlled through a smartphone app.

(7) Easy installation & breakdown

In the case of 3.5 M Domes, it takes only a couple of hours to install and half an hour to dismantle. The dome is made of several big polycarbonate panels. You just need a van to transfer it. You can easily move it from one spot to another.

(8) Unique design

Our Event Domes are 100% transparent and 360 degrees view. Your event boot looks unique and will attract lots of visitors.

For more information about our domes, contact us today! We’re looking forward to working with you!